FINANCE AND PURCHASE COMMITTEE

A committee has been operative for purchasing all sorts of requirements in the college. The constitution of the committee, its operational process and periodicity are mentioned below.

Function and Responsibilities

• • An indent mentioning requirement, duly permitted by the Respected Principal is presented to the purchase committee.
• • The committee calls price quotation from three contracted/ new suppliers for the said requirement.
• • The price quotations are discussed by higher authorities in the committee.
• • A comparative statement is prepared on the basis of eligible price quotations.
• • Order is placed, with conditions, to the supplier delivering timely/quality/economic goods.
• • Goods delivered by the supplier are checked by the store committee.
• • A satisfactory report is furnished by respective end users.
• • The bills of the purchased goods are placed to the account section, which is passed within a fortnight.
• • List of all purchased goods is recorded in a stock register, along with all purchase details; related information is imprinted on non-consumable goods.